Planning for Revised Form I-9

As many of you know, U.S. Citizenship and Immigration Services (USCIS) announced the newly revised Form I-9 on March 8, 2013. The announcement requires implementation of the new Form I-9 by May 7, 2013.

During this past week, many of you have asked questions related to the future release and use of Form I-9. The following information is provided in an effort to keep you informed of the progress made thus far.

 

Q: When will the revised Form be released?

Lookout’s development efforts began in November based upon the Proposed Version of the Revised Form. However, the Final Version approved by the government included significant changes in Section 2 List A. Designs and plans to accommodate the changes announced on March 8th are still progressing. Currently Lookout anticipates release in early April.

Q: Will Lookout customers receive advance notice of the release date?

Yes.

Q: How much advance notice will customers receive before the release to the Lookout system?

Our goal is to provide at least a one week notice before the release of the new form.

Q: When should the employer begin training related to the new Form I-9?

Employers may choose to provide Revised Form I-9 training at any time.

Q: Will Lookout provide training related to use of the Lookout application as it relates to the new Form I-9?

Yes, a training date will be announced next week. This training will highlight the added fields and the rules associated with them.

Q: What changes should users expect to see when completing the new form I-9 via the Lookout system?

The Lookout system Form I-9 will look like the paper version of the revised form. Logic will be added to our “run checks” feature to account for the new business rules associated with the changes.

 

We hope that this information assists you in your planning. We appreciate your patience as we work to complete the task at hand. Please contact customer support, help@lookoutservices.net, if you have any questions or concerns related to this notification.

Revised Form I-9 Released

Lookout’s Development Efforts Already Underway

U.S. Citizenship and Immigration Services (USCIS) announced the newly revised Form I-9 is now approved for use. The announcement includes an implementation grace period through May 7, 2013 to allow employers to revise their internal processes to incorporate the use of the new form. The new Form I-9 has extended Section 1 to request additional information from the new hire. The additional information requested includes, telephone, email, and foreign passport information, where applicable. In addition, the Form I-9 itself now consists of 2 pages. The Federal Register Notice (78 FR 15030) indicates that the new Form I-9 may be obtained by visiting the I-9 Central website, www.uscis.gov/I-9Central. USCIS has also released a new corresponding Handbook for Employers (Form M-274) as of March 8, 2013.

Lookout’s development efforts are well underway. Lookout Services’ development team began programming these changes late last year with the expectation that the revised Form I-9 would eventually receive approval. However, initial review indicates that USCIS has made additional changes to the revised Form I-9 since the draft Form I-9 was issued in October of 2012. Our business and development team will be reviewing these changes and planning for their inclusion in our development efforts. However, Lookout is committed to publishing the new Form I-9 before the grace period ends. Lookout will continue to provide updates as the final development effort progresses.